Privacy Policy

Tea Gardens Hawks Nest Surf Life Saving Club

Last updated: November 2026

Our Commitment to Privacy

Tea Gardens Hawks Nest Surf Life Saving Club (TGHN SLSC) is committed to protecting the privacy and personal information of our members, volunteers, supporters and website visitors.

We respect your right to privacy and aim to manage personal information responsibly, in accordance with applicable Australian privacy legislation and Surf Life Saving Australia policies.

This Privacy Policy explains how we collect, use, store and protect personal information provided through our website and Club activities.

Information We Collect

We may collect personal information when you:

• Contact us through our website, email or other communication channels.
• Apply for or renew Club membership.
• Register yourself or your child for Nippers, lifesaving training or other Club activities.
• Enquire about volunteering, sponsorship or venue hire.
• Participate in Club events, competitions or programs.

Depending on the circumstances, this information may include your name, contact details, date of birth, membership details and other information relevant to your enquiry or participation.

For certain Club activities, we may also collect health, medical or emergency contact information where necessary for participant safety and administration.

How We Use Your Information

We collect and use personal information to:

• Respond to enquiries and requests.
• Process and administer Club memberships.
• Organise Nippers, lifesaving activities, training, events and volunteering opportunities.
• Communicate important Club news, updates and information.
• Manage sponsorships, venue hire enquiries and other Club activities.
• Support the safety and wellbeing of members and participants.
• Meet relevant legal, regulatory and Surf Life Saving Australia requirements.

We only collect information that is reasonably necessary for these purposes.

Membership and Surf Life Saving Australia

As an affiliated surf lifesaving club, we use systems and processes managed by Surf Life Saving Australia (SLSA) and its affiliated organisations.

Personal information collected through membership registrations, renewals and participation in surf lifesaving activities may be shared with SLSA, Surf Life Saving NSW and relevant affiliated organisations for membership administration, training, insurance, safety and operational purposes.

For further information about how these organisations manage personal information, please refer to the Surf Life Saving NSW Privacy Policy.

Children’s Privacy

We recognise the importance of protecting children’s personal information, particularly through our Nippers and junior lifesaving programs. Information relating to children is generally collected from parents or guardians and used only for legitimate Club activities, including registration, participation, safety and communication.

Photographs or videos taken during Club activities may be used for Club communications and promotional purposes where appropriate permissions have been obtained. We take reasonable steps to protect children’s privacy and comply with applicable child safety and Surf Life Saving Australia requirements.

Sharing and Protecting Your Information

We do not sell personal information. We may share relevant information with Surf Life Saving Australia, affiliated organisations, authorised service providers or other parties where necessary to administer Club activities, meet legal obligations or protect the safety of participants.

We take reasonable steps to protect personal information from misuse, loss, unauthorised access or disclosure. Information is retained only for as long as reasonably necessary for Club operations or as required by applicable laws and recordkeeping obligations.

Some service providers or affiliated systems may store or process information outside Australia. Where this occurs, information is handled in accordance with applicable privacy requirements and relevant provider policies.

Website Usage and Cookies

Our website may use cookies and website analytics tools to help us understand how visitors use the site and improve its functionality. These tools may collect information such as browser type, pages visited and general website usage.

You can manage or disable cookies through your browser settings, although some website features may not function as intended. Our website may also contain links to external websites, including Surf Life Saving Australia and other organisations. We recommend reviewing the privacy policies of those websites, as their privacy practices are outside our control.

Accessing or Correcting Your Information

You may request access to, or correction of, personal information held by the Club by contacting us. Members may also be able to review and update their membership information through the Surf Life Saving Australia Members Area.

We will take reasonable steps to respond to requests and maintain accurate, up-to-date information.

Privacy Enquiries and Complaints

If you have any questions or concerns about how your personal information is handled, please contact:

Tea Gardens Hawks Nest Surf Life Saving Club
Email: secretary@tghnslsc.com
Postal Address: PO Box 74, Hawks Nest NSW 2324

We will review privacy concerns and endeavour to resolve them promptly.

If your concern relates to personal information managed through Surf Life Saving Australia systems, you may also contact the SLSA Privacy Officer at privacy@slsa.asn.au. If you are not satisfied with the handling of a privacy complaint, you may contact the Office of the Australian Information Commissioner, where applicable.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our operations, website or applicable privacy requirements. Any updates will be published on this page.